St. Brendan’s PTO Board Meeting
Attendees: Denise Fong, Julia Walters-Burns, Jan Replogle, Joan
McIntosh, Jan Carroll,
Kate
O’Brien-Rourke, Johnna Hobgood, Lynn Wygant, Lucinda Blakeley, Julie Smith,
Judy
Maccarone, Teresa Morrow, Sally Sonnen,
Carrie Jacoby, Geetha Beauchamp,
Wayne
Slater, Deanna Loutsis, Maria Perez-Torkildson, Jim Jacoby, Nancy Santiago
Eileen
Morris
Teacher
Representatives: Mrs. Sullivan
Guests:
The Board, Committee Chairs, School Function,
Enrichment Coordinators, and Teacher Representatives met in the teacher’s
lounge. Julia & Denise called the
meeting to order at 7:05 pm. Denise led
all those present in a prayer.
Meeting Minutes
Approval -- Minutes of the
December 5, 2002 meeting were approved as written.
Vice President Report (K Bolibol) – No Vice President Report at this meeting.
Treasurer Report (J Replogle):
Highlights: The following is submitted:
- The
Auction 2003 was highlighted, including the Transaction Detail to date.
- No activity
in the following accounts: Money Market Account, Archdiocesan Revolving Funds
“Committed Funds”, and Archdiocesan
Revolving Funds.
- The Checking Account balances normally.
- Other Issues/Activity:
1) A parent
interested in the duties of the PTO Treasurer has begun shadowing Jan as she
considers the role for 2003-2004 school year, if nominated and elected.
Principal
and Accreditation Update (Mrs. Sullivan) –
Catholic
Schools week was celebrated January 26 – February 1, 2003. Thanks to all for a special week.
Teachers
and staff are gearing up for registration for the 2003-2004 school year. The information night for interested parents
for Kindergarten and New families is scheduled for February 27, 2003.
We are on
schedule for Accreditation. Mrs.
Campbell is responsible for the section about Religion and Mrs. Stubbs is
responsible for the section regarding Science.
Parents are welcome to ask Mrs. Sullivan or any teacher about
Accreditation or the process.
Information about Accreditation is published in the Voyager.
COMMITTEE
REPORTS Committee
representatives attending this meeting were asked to share highlights or
committee happenings, verify the hours needed on the Volunteer Agreement, and
whether they would be continuing as chairperson of the committee.
Junior
High Play (N. Santiago) – Practice
for this year’s production is going
well.
This is
Nancy’s last year and we need a replacement.
All the resource documents are organized and available for someone
interested in taking over responsibility for the play. Discussion about possible involvement from
someone in the community rather than the school or parish community.
Action: As soon as the school Volunteer Agreements
for the 2003-2004 school year are returned, Geetha will route the names of any
one expressing interest in the Junior High play to Denise.
Nancy
suggested that we reserve the P.U.D. in Everett as soon as possible for next
year’s production. Mrs. Sullivan
reminded the group about consulting with school, parish and diocese
calendars.
Action: Denise and Julia will follow-up.
Volunteer
Coordinator (G. Beauchamp) – Geetha
presented the modified Volunteer Agreement form. Discussion and suggestions for changes to the format; as well as
clarification of the actual hours required for the function. The 2003-2004 Volunteer Agreements will be
sent home in the Wednesday envelopes toward the end of February 2003.
Auction
(J. Carroll and K. O’Brien-Rourke) – Everything is going fine in
preparation for this year’s auction.
Procurement activities are “OK.”
Need new co-chairs for the 2003-2004 school year. Recommendation to the group re: the site for
next year’s auction; consider another location that is not quite as expensive
as the Hyatt. The charges are 10% more
than last year and this impacts the net.
We need to decide on a site very soon as events of this size tend to
book early. Again, Mrs. Sullivan
reminded the group to double check the school, parish and diocese schedules for
next year.
Box Tops
(C. Seib) – No
report at this meeting.
Fund Wraps
(J. Gotz, C. Henderson, J. Hobgood) – Any on-line orders continue to
generate dollars for the school.
Waiting for a check from Sally Foster re: the on-line orders. Connie and Johanna will continue as co-chairs
next year.
Craft Fair
(L. Wygant, M. Cannon) – No additional information re: the Craft
Fair. Lynn and Marianna will continue
as co-chairs one more year.
Scrip (L.
Blakely, D. Jennings) – Need new co-chairs, as the students of these
co-chairs will graduate in June; especially by April. Lucinda suggests a chair or lead person for the summer and
co-chairs for the school year. . .this gives the co-chair time off during the
summer months. The sales at Mass during
the summer are good. At this time, most
of the sales are after Mass and at school rather than via the order form in the
school newsletter. Inventory is good;
the quantities decrease after Christmas.
Clinic (D.
Heye, J. Smith) – Screening
activities have been wrapped up for the year.
Julie and Diane will co-chair again next year. They are asking now for someone to step forward to chair or
co-chair for the following year.
Hot Lunch
(K. Kramer, J. Maccarone) – The processes for Hot Lunch
have been changed by assigning a parent for each class to help with processing
the orders. There has been some
confusion as the changes have been implemented. Parents are late in returning orders and this causes problems re: the order.
Judy requested help with the data base for the orders and the order
form. J. Hobgood offered to help with
the database, J. McIntosh offered to help with the order form. We will need new co-chairs for this function
for the 2003-2004 school year.
Library
(J. McCoy) - No report at this meeting.
Improvements
( ) – No
report at this meeting.
Membership
(T. Morrow, S. Sonnen) – Activities for this committee are essentially
completed. Now gearing up for the
2003-2004 school year. We will need new
co-chairs for this function for next year. ..the present co-chairs are
considering other committees.
Outreach
(L. Ungvarsky) – Reported for Lisa; she has agreed to continue as
the chair for this function.
Playground
(C. Jacoby) – This activity is going fine. Next year Tawnya Lukas will co-chair with
Carrie.
Room
Parents (J. Clancy, S. Proulx) – We may need new co-chairs for
this committee next year.
Technology
(M. Sonnen) – Reported by Sally, please send Mitch an e:mail to
inquire about hours required and chairperson for next year.
Calendar
& Memory Book ( D. & T. Clark) – No report at this
meeting. Will ask Teri and Don about
continuing as chair for another year.
Emergency
Readiness (MK Livingston, W. Slater) – Thank you again to Dee Bylsma
for all of work in the past which made it easier to follow this year. Training for students and staff has been accomplished. There are many facets to this function. Mary Kay and Wayne will continue as
co-chairs for next year.
Hospitality
(T. Lambert, D. Loutsis) – The most recent activities were
the lunches for the school and parish staff during Catholic Schools week. This committee also hosted the Principal’s
luncheon for the Eastside Deanery.
Tracy and Deanna will continue as co-chairs.
Milk (J.
Towey) – No report at this meeting. Julie indicated that she will continue as chair of this function
next year.
Parish
Publicity (M. Perez-Torkilson) – Everything is going OK. Maria will continue as chair of this
function next year.
Uniform
Exchange (J. Peterson) – Jennifer will continue as chair next year.
Regarding
uniforms: Mrs. Sullivan noted that
there was an article in the weekly newsletter about the condition of uniforms
some students were wearing to school.
Some students are wearing uniforms that are torn and worn. There are uniforms in the PTO room for
anyone to use if they need uniforms in good condition.
Art Docent
(T. Corbin) – Things are going well.
Tricia will continue to chair this function next year.
Speech (D.
Clark) – The speech team has had a successful year. Don will continue to chair this function
next year.
Young
Authors (E. Morris) – The literary centers have been set up in various
classrooms. We will need a new chair
next year for this function; Eileen is another 8th grade parent.
PTO
Photographer (J. Jacoby) – PTO photography is
on-going. Jim prepared a book of this
year’s photos for the PTO. The binder
with these photos will be placed near the office for all to see.
General Meeting: The General Meeting was held January 9,
2003. Jamie & Karen Moyer were the
featured speakers. In lieu of a
speaker’s fee, a donation was made to the Moyer Foundation.
Bylaws:
The Bylaws revisions were approved.
A complete set of the new Bylaws will be routed with the information
sent in the summer packet.
Auction Fund-an-Item: Playground Improvements. A
Playground Planning Subcommittee was noted in the Wednesday envelope for those
who are interested.
Denise will see about borrowing the Parish site plan for use
by the Auction. And, Denise has ordered
a resource to plan and develop a playground
NEW BUSINESS
Nominations Committee: The Nominations Committee for the
PTO needs to meet to develop a slate of candidates for PTO leadership for next
year.
Volunteer Agreement for 2003-2004: See Volunteer Coordinator above.
Hot Lunch:
See Hot Lunch above.
Archdiocese: The Parish
Leadership Conference is scheduled for March 1, 2003 early in the day. Any committee chair that would like to
attend, please contact Julia. The PTO
will fund the attendance fee.
FULCRUM Foundation Dinner: This is the fundraising dinner to
provide aid for Catholic schools. This
fundraising dinner is May 15, 2003. If
you are interested in attending, please contact Laurie Brown in the school
office.
PENDING ISSUES
Open committee chair positions
and/or not yet confirmed:
Auction Scrip Hot Lunch Jr. High Play
Membership Young
Authors School Calendar Library
Improvements Technology Room Parents
HealthScreening/Clinic shadow
A date for the Junior High Play to reserve space at the
P.U.D. auditorium in Everett.
A decision to commit to the Hyatt for the auction next year
or to another off-site location.
Julia and
Denise adjourned the meeting at 9:05 pm.
Respectfully Submitted,
Joan McIntosh
PTO Secretary