The Board, Committee Chairs, School Function, Enrichment Coordinators, and Principal met in the teacher’s lounge. Julia & Denise called the meeting to order at 7:03 pm. Mrs. Sullivan led all those present in a prayer.

Meeting Minutes Approval -- Minutes of the February 6, 2003 meeting were approved with one correction on page 3, "Tonia Lucas" for Tawnya Lukas.

Vice President Report (K Bolibol) – No Vice President Report at this meeting.

Treasurer Report (J Replogle):

Highlights: The following is submitted:

- The Auction 2003 Fund Raiser status to date was presented. The proceeds from the Auction last Saturday night are not yet totaled and not included in this report. The income and charges continue to come in. Proceeds should be available by the next meeting.

-The Sally Foster Fund Raiser report was adjusted upon receipt of the monies for the internet sales. The total increased by $1804.41 for a final total of $16, 915.45.

- No "Wishlist" items have been requested.

- No activity in the following accounts: Money Market Account, Archdiocesan Revolving Funds "Committed Funds", and Archdiocesan Revolving Funds.

- The Checking Account balances normally.

- Other Issues/Activity: Disbursement for all class Valentine’s Day parties. Monies were sent in advance to the Head Room Parents. Reimbursement requests are coming to the Treasurer for Valentine’s Day parties rather than to the Head Room Parent. This creates a slight delay for reimbursement as the request is rerouted from the Treasurer back to the requesting parent with instructions to contact the Head Room Parent. Discussion regarding whether to continue the practice of routing these dollars in advance of Valentine’s Day or route these class party dollars as actuals. Other expenses are routed as actual.

• Recommendation to next year’s PTO leadership is to change the Valentine’s Day party disbursement as actual rather than in advance to the Head Room Parent.

Principal and Accreditation Update (Mrs. Sullivan) –

Pastors & Principals Meeting: The Pastors and Principals met at the Palisades Retreat center. The Archdiocese policies and procedures are an ongoing topic for this group. The documents are very comprehensive. They are now working on the Parent Organization document.

FULCRUM Foundation Dinner: At the retreat, the FULCRUM Foundation Dinner was discussed. This is the fundraising dinner to provide aid for Catholic schools. The dinner is scheduled for Thursday, May 15, 2003. The theme is the "Celebration of Light." St. Brendan Parish will be represented.

School Registration 2003-2004: Teachers and staff are gearing up for registration for the 2003-2004 school year. There was an outstanding turnout for the information night on February 27^th with 74 people attending. Information shared with those attending included: handouts about Kindergarten prepared by Mrs. Partington, a schedule of important dates, school tuition rates, the Mission Statement and Philosophy and the Student Learning Expectations (SLE). Additionally, there have been many phone calls regarding interest in school for fall 2003. Eighty-four (84) percent of the returning family registrations have been returned to the office.

Interest and openings by class for 2003-2004 are as follows:

It was suggested that we provide copies of the descriptions of the various PTO committees from the Parent Handbook at the time of new family registration. The families can review the information at their convenience. Then, when they are accepted, they can complete the PTO registration agreement more easily.

Class representative prayer: Every Monday during Lent, a class representative reads a Lenten prayer over the loudspeaker. The prayer is written by their class.

ITBS is during March. More classes are participating. Educators recommend that each class above 2^nd grade participate in some form of annual, standardized testing.

Accreditation: We are on target for Accreditation. The initial school profile is complete. This includes the school history, the history of Bothell, etc.

Publicity (M. Perez-Torkilson) - Reported to Denise & Julia. Maria is available to place information in the church bulletin for the school.

Volunteer Coordinator (G. Beauchamp) – Reported to Denise & Julia. Volunteer sign-ups for the 2003-2004 school year were sent to parents. The summary of household volunteer hours will be sent to Mrs. Sullivan in April.

Scrip (L. Blakely, D. Jennings) – Reported to Denise & Julia. Nothing new; orders have decreased. We received a check from Albertson’s for $713.

Auction (J. Carroll and K. O’Brien-Rourke) – Reported to Denise & Julia. The Auction 2003 was a great success. The dollar figures are yet to be finalized. Posting the class auction projects on the website was a great idea. We are thrilled about the co-chairs for Auction 2004 -- Carolyn Casey and Sue Flanigan.

Membership (T. Morrow, S. Sonnen) – New family registration is scheduled for March 19-20-21. Brenda Roberts is the new Membership chairperson.

Room Parents (J. Clancy, S. Proulx) – End of the year events are in the planning phases. Will need new co-chairs for next year.

Auction Fund-an-Item: Playground Improvements. The first meeting of the Playground Planning Subcommittee will be held 3/19/03. The committee has designated members. There will be ample opportunity for input at various points in the process for all who are interested. Denise has a binder of information from a playground manufacturer with examples of the entire playground development process. During the accreditation process, people voiced concerns regarding playground safety, etc. Per Denise, as long as we don’t enlarge our impermeable surface, we can go forward as soon as we have funds, i.e. no permits would be required.

PTO Board & School Commission Nominations: Forms for nominations were distributed via Wednesday communication. The Nominations Committee is working to develop a slate of candidates for PTO Board leadership and School Commission representative for next year.

Hot Lunch Process, Forms, Co-Chairs: No information re: automating the lunch order process. The lunch order form was updated and sent to J. Maccarone. We will need new lunch co-chairs for the 2003-2004 school year.

Archdiocese Development "In Service" Conference: The Parish Leadership Conference was held March 1, 2003 Julie Smith and Julia Walters-Burns attended the conference and breakout sessions, including Development and Scrip.

1. Auction Site: Since the last meeting this topic has been researched. Because of the space requirements for staging, for dinner, for the auction itself and for finance there are limited options. The Hyatt is one of the only sites large enough to accommodate our needs. The auction will again be at the Hyatt in Bellevue.
2. 8^th Grade Play location: Decision to reserve space and a date at the P.U.D. in Everett.

Action: Mrs. Sullivan offered to work with Mrs. Santiago to project a date and reserve the space.

3. Speaker for the 2003-2004 General Meeting: Two ideas for guest speakers and topics were discussed. For planning purposes we need to explore the options now.

Summary of Committee leadership as of today:

Respectfully Submitted,

Joan McIntosh

PTO Secretary