St. Brendan’s PTO Board Meeting
September 2004 Minutes
Attendees: Margie Schmutz, Monica Carlin, Julia Walters-Burns, Liz Kieffer, Sue Iverson, Lynn Wygant, Marianna Cannon, Huong Vo, Cindy Seib, Lisa McCole, Brenda Roberts, Tim Kennedy, Maria Perez-Torkildson, and Mike
The Board, Committee
Chairs, School Function and Enrichment Coordinators met in the 8th
grade classroom. Margie and Monica
called the meeting to order at 7:07 pm.
Margie led all present in a prayer.
Fundraisers:
Auction (reported by
M. Schmutz in the absence of D. Loutsis and J. Maccarone) - The Hyatt has been
reserved for March 5, Auction Night.
Pat Hall (auctioneer) and the DJ have also been reserved. Still needed are auction committee chairs for
Family Night and for Thank You’s. Invitations are currently being designed.. The upgraded
version of Auction Maestro software has been installed on the new computer and
will also be installed on the old.
Box Tops (C. Seib) – The number of box
tops turned in last year approximated 6,800 with the school netting almost
$700. Cindy inquired as to which type of
products list (visual with pictures or listing of product names) should be
distributed to school families. Visual
was preferred by meeting attendees. Also
decided, was that the product list would be distributed in black and
white. Color copies are expensive and
the funds raised were not supportive of this option.
A note will be put
into the church bulletin to encourage parish members to save and donate box
tops to the school. A suggestion was
made to include Box Top information with the information that new families
receive.
Sally Foster (reported
by M. Schmutz in absence of J. Hobgood) –
The fund wrap sale is currently in progress.
Orders can still be placed through the Internet.
Scrip (L. McCole) – For the 2003/04
school year, approximately $360,000.00 was generated in scrip sales including
summer sales at
Albertson’s is no
longer using a partner card in lieu of scrip; they are only using the
Albertson’s Preferred card. Customers can link the partner card to the
preferred card online. This can also be
done at the store level. If cards are
not linked and the preferred card is used, the school will not receive any
rebate. A notice will be placed into the
school bulletin notifying families of the change.
At this time, Mon.- Fri. volunteer coverage is adequate.
See’s
Candy – Peggy Harnden will
be chairing this fundraiser.
School Lunch (
There are 8 teams/6 people each operating with a 4week rotation. Each team has one member that has a Food
Handler’s permit. The school website has
the order forms posted for printing, the current menu’s
and the team serving each week. A
designated student from each table will help read the names for their grade as
lunches are being served.
Order forms for
October/November have been distributed to the families.
Membership (B. Roberts)
- The picnic
was a huge success, as18 new families are attending St. Brendans. There was concern that the new families
should be made aware of the carpool rules.
Also, for last year’s 12 new families, a January survey was conducted
and it was determined that the parents would have liked for the teachers to
touch base with them sooner than the time scheduled for conferences.
Playground (reported
by M. Schmutz for T. Lucas) – Signups for
playground duty are in the PTO room.
Tom Burns has a list
of six items to fix after an inspection of the playground was done. Mrs. Sullivan suggested that the curb against the side wall
of the playstructure be removed. There is concern
that a child could jump or fall off the side wall and onto the curb resulting
in injury. The playground supervisors and teachers will monitor the concrete
wall to see if there is going to be a problem with children jumping off the
edge. A possible solution would be a fence around the edge of the wall that is
against the storage container.
Technology
– New server hardware was installed on all teacher’s computers. Printer hardware was updated and/or
replaced.
An inquiry was made to
see if families could order hot lunch on-line; payment would still be made by
phone or in person; this would be possible.
The format would also allow the hot lunch orders to be emailed and
downloaded into an Excel format for the scrip chairs to view and work with.
PTO Photographer (Tim
Kennedy) - Digital formatting for photos
was discussed and that it would be easy to place on a database and that
a CD could be issued.
Tim requested
information on types of events to be photographed and kind of photos
needed. Tim was asked if he could take
the CYO team photos this year; Jim Jacoby had done this in the past. He said he would consider it. Another possibility would be to hire someone
for team pictures.
It was also suggested
that any photos taken be shared with the people putting together the memory
book.
Hospitality (reported
by M. Schmutz for T. Lambert and K. Rourke)
– In October, St. Brendans will host all the Catholic
School Principals for a luncheon.
Memory Book (reported
by J Walters-Burns for R. Colleran and L. Weldy) – Suggestion made to
ask the room parents to help solicit photos from the parents for their class.
Parish Publicity (M. Torkildson) – Updates were made
throughout the summer in the parish bulletin.
Any items to be placed in the bulletin need to be in the office by
Monday so they may be reviewed by Mrs. Sullivan.
Jr. High Play (J.
Burns) – Students will vote on type of play; musical
or non-musical. Marcia has scripts
available for each type; decision will be made by end of Sept. The Everett PUD has again been reserved for April 8
and 9. Because the facility needs to be
reserved a year in advance, Margie will be calling to reserve for the 2005/06
school year.
Speech (reported by M.
Schmutz for
Young Authors (reported
by M. Schmutz for E. Vandenberg) – They are currently
looking at speakers; will report back.
Uniform
Evaluations - To be conducted every 3
years. It is recommended that when the
next evaluation takes place that the entire uniform be reviewed. Julia will review the evaluation
process. . The evaluation is completed by the school
commission.
Wednesday Envelope
– A new envelope has replaced the manila envelopes used last year. There is a different color for each
grade. The front of the envelope has a
pocket with the envelope procedures listed.
It was requested that the committee chairs be reminded of the process
due to volume of communication they send.
A reminder was given that last year’s calendar should not be used when
addressing mailings as this information is no longer correct.
Phone Tree
– Julia is almost done. Email addresses
will not be listed; only family name, main phone # and cell # for each
parent. It will be sent out in the Wed.
envelope with changes to be sent back to the room parents for each grade. Alexandra Burns and Julia will maintain the
list in an Excel and Powerpoint formats. Master copies of the list will be held by the
Exec. Chairs, the Head Room parent, office and a list will be given to each
teacher for their class.
Margie and Monica
adjourned the meeting at 8:15 pm.
Respectfully
Submitted,
Liz Kieffer