Saint Brendan Parish
School
PTO Meeting Minutes
April 12, 2006
Attendees:
Monica Carlin (Co-President), Carolyn Casey (Co-President), Arlene Sullivan (Principal), Desiree Engel (Secretary), Margie Schmutz, Adele Kroeger, Liz Kieffer, Maria Perez-Torkildson
Opening:
The PTO meeting was called to order by Carolyn at 7:06pm with prayer. The minutes from the February meeting were approved, after corrections were made.
Principal’s Report: (Arlene Sullivan)
Toy Mania is putting on a production for our children tomorrow afternoon. Every morning this week, representatives from each classroom have read a prayer to the school. Alumni brunch is in the gym April 29th. Mary Pat Mitton is helping develop it. During the brunch tours will be given and the pictures will be out. The day we return from spring break we start the WASL testing. On Good Friday grades three and seven will be doing Stations of the Cross. Arlene attended the Development meeting last week and they are doing very well with the annual appeal. John Pendergast has agreed to be the speaker again next year. Father Jim and Arlene did interviews with the new families coming into the school. We were able to accept everyone that was interviewed. There will be a waitlist for kindergarten.
School commission: (Margie Schmutz)
At the last meeting we discussed Father Jim coming to speak and the auction. The commission members are writing thank you cards for all of the speakers that have come to speak with the seventh and eighth graders. The PTO elections: We have had nominations for the last two weeks and there are one or two candidates for each position except treasurer. There is one person who is considering running for treasurer.
Treasurer:
There is no report because Joan was unable to attend. Joan would like to set a date to meet with Carolyn and Monica to go over everything.
Membership:
Beth Sizelove and Meri Gehrman will be co-chairing membership next year. Beth and Brenda Roverts will be setting up the new family night, which is April 27th. Hopefully the chairs for the fundraisers will be able to attend the new family night meeting.
Fundraiser for T. Hoang: (Monica Carlin for Kate O’Brien Rourke)
Kate Rourke was unable to attend but she wanted to make sure everyone was aware of T’s fundraiser; however, there is good coverage of this in the bulletin. There have already been 200 tickets sold. There is a maximum of 300 persons per sitting.
Publicity: (Maria Perez-Torkildson)
Someone will need to be found to replace Maria. Jan Carroll was listed as for help Maria this year and may possibly take it over next year.
Auction: (Liz Kieffer)
Despite more invitations going out, attendance was not more than usual at 285. Total receipts for the auction came in at $133,000; our expenses came to $32,500. It helped to get all of the expenses in before the auction; no expenses have come in since the end of the auction. The only known outstanding expense is the credit card processing fees. The following monies were generated from the auction: $820 to the Fulcrum foundation, $900 from the giving tree which will be split equally among the teachers and staff, $900 given to T Hoang, and $450 for the memory book.
The layout of the auction worked well, there have not been
any complaints. Live generated big
dollars. A contract has been signed for
the
There was a problem with people bringing in there own bottles of wine and opening the bottles themselves, instead of the servers. Next year the solution may be to have a wine steward. The centerpieces and giving tree didn’t do quite as well as they have in the past.
The current Auction Maestro software is unstable and needs to be replaced, either with an upgrade or a new program.
Three positions need to be filled for the auction next year: 1. Auction Chair 2. Silent Set-up Chair 3. Procurement Chair. The auctioneer and the location are secured, procurement forms will be ordered next month.
Liz and Krystie believe that much more ought to be done to compensate the auction chairs, they give up time with their families and space in their homes. A place to store the items would be of help so that the chairs don’t have to give up the homes. If the committees would bear a larger portion of the burden it would also help alleviate the burden on the chairs.
Reader board update: (Carolyn Casey)
The reader board has been ordered, and we had money to pay for it, and the parish will pay for the difference.
Hot Lunch: (Carolyn Casey)
The tasting with The Lunch Ladies went well, the price is the same as our current hot lunch, the food is good, and there are no volunteers are needed. They will cook the food on site. A contract needs to be signed by mid May. Orders are placed online, families will be charges $1.50 per month for ordering online. Drinks are not provided, so milk will still be available. Dessert is not provided. A motion was made and approved to recommend this vendor to the committee.
Closing:
The meeting adjourned at 8:28pm.
Respectfully submitted,
Desiree Engel